Administrative Assistant

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​The City of Urbana, Ohio is seeking applicants for the full-time position of Administrative Assistant in the Engineering Division, under the direction of the City Engineer. Performs regular clerical and administrative work, receiving the public, providing customer assistance. Establishes and maintains filing systems, and indexes using moderate independent judgment. Receives and distributes incoming mail. Prepares and processes outgoing mail; Receives the public and answers questions; responds to inquiries from employees, citizens and others and refers, when necessary, to appropriate persons. Manages the web-based Zoning & Compliance Violation processes, including, but not limited to preparing Notice of Violation and follow up letters, coordinating inspections, preparing affidavits and records database. Schedules Board/Commission meetings & appointments, and performs other administrative and clerical duties. Prepares, and edits a variety of correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy & completeness; i.e. Zoning, Nuisance and Engineering notices & Commission correspondence.

The qualifications for this position include the following:
 Graduation from a high school or GED equivalent with specialized course work in general office practices such as word processing, filing, basic bookkeeping, and
 Two (2) years of increasingly responsible related experience, or any equivalent combination of related education and experience.
 Working knowledge of computer operating systems and electronic data processing; working knowledge of modern office practices and procedures; basic knowledge of accounting principles and bookkeeping practices
 Ability to learn and operate web-based software.
 Skill in operation of standard office equipment.
 Ability to perform cashier duties accurately; ability to effectively meet and deal with the public; ability to communicate effectively verbally and in writing; ability to handle stressful situations

The selected candidate must successfully complete the following:
 Background Investigation.
 Pre-employment Drug Screen.

A City application or resume must be submitted to apply for this position. A blank application and a full job description may be obtained at https://www.urbanaohio.com/job-opportunities.html or by calling: (937) 652-4313. To be considered, an application or resume must be returned to the Human Resource Office by 4:00 p.m., January 22, 2021 at 225 South Main Street Urbana, Ohio 43078. Applications and resumes will be accepted until the position is filled.

The City of Urbana is an Equal Employment Opportunity Employer and complies with the Americans with Disabilities Act. The City of Urbana operates its programs and services without regard to race, color, national origin sex, age, disability, or low-income status in accordance with Title VI of the Civil Rights Act of 1964, and its related statutes.