Project Coordinator - Urbana Pumper Division

Coordinate the production of fire apparatus at the Sutphen Urbana Pumper Division in Urbana, Ohio. The coordinator will take over the project after the dealer has submitted the order in SQS2 and manage it through to production complete. The coordinator will coordinate, track, and record project documents from start to finish on every apparatus assigned to them. He or she will capture and recover cost through effective use of the Change Order document. Finally, the coordinator will focus on customer service and ensure the final product meets the expectations of the dealer and the customer.


Essential Job Functions

• Create the initial package documents

• Run the SQS2 order and insert engineering and clarification notes
• Print the SQS2 order and clean it up for the Initial Component Report
• Draft a 2-dimensional drawing of the apparatus based off a Sales Proposal drawing
• Send the Initial Package Letter and Initial Shop Order to the dealer and ask to schedule pre-construction


• Run an effective pre-construction meeting
• Capture any changes to the original order requested by the customer
• Ask questions that will need to be answered for design and production purposes
• Record all changes that will affect the contract price
• Create a Change Order and have the customer approve and sign-off on the charges


• Release Rev-A Shop Order to production
• After the customer has signed off on the Change Order, create a Pre-Rev-A Shop Order for review
• Have another coordinator review the shop order internally and run a shop order review meeting at Corp with downstream stakeholders in the company
• Answer any questions from production and then update the shop order and release it to the Shared drive as a Rev-A Shop Order

 

• Project management throughout the build process

• Meet department objectives by maintaining project timelines on the Project Dashboard
• Answer questions from engineering, purchasing, and production throughout the entire build
• Act as liaison between internal departments and the dealer and customer externally
• Continually update and improve all project documents and maintain an up-to-date and accurate shop order revision at all times
• Provide updates to the dealer and the customer at different points in the production process as requested
• Be available at mid and final inspection to answer questions about the shop order document
• Capture all cost-affecting changes throughout production and add them to the contract price by updating the Change Order document


• Production complete and project wrap-up
• Provide Contract Admin with a clear and accurate Change Order document to settle contract balances
• Record all final changes and accepted discrepancies and release a final post-production shop order to accurately reflect the final product as it was shipped to the customer

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