Wagner, Maurice, Davidson & Zook Co. LPA is seeking a reliable and client-friendly individual to join our team as a Paralegal/Office Manager/Administrative Assistant. The ideal candidate will be self-motivated, professional, able to multi-task and prioritize their work load, and very attentive to detail. We would like to hire someone who is committed to working in Urbana and who would strive to help maintain the reputation of our firm.
Position title: Administrative Assistant
Position Summary: The Administrative Assistant would perform a variety of duties within the office, including routine and complex secretarial and administrative work in keeping records, paying bills, preparing documents, and providing administrative support to the attorneys in the office. The position is full time.
Assist in document preparation and prepare document packages for real estate closings
Maintain records and client files.
Maintain firm office payments, billing, collection of receipts and invoices, and payroll
Assist in the vetting of clients and scheduling of appointments
Maintain calendars for attorneys and manage client contacts
Answer telephone calls, direct calls and take messages. Respond to inquiries regarding the types of matters that the firm can assist clients with.
Respond to inquiries submitted through the firm’s website
Skills and Experience Required:
Proficiency in all Microsoft Office programs as well as email and group calendar management
Excellent customer service and communication skills
Superior typing skills
Ability to quickly, and with precision, produce and/or edit documents based on notations from attorneys
Ability to maintain confidential information of clients
Ability to maintain an organized and efficient office environment