The Champaign Economic Partnership (CEP) located in Urbana, Ohio is searching for an experienced, reliable, customer and task-oriented individual to join our team. The ideal candidate is self-motivated, professional, can multi-task and prioritize their work load. This position (30-35 hours/week with a flexible schedule) is key to the continued economic growth and sustainability of Champaign County, OH.
To apply send your resume and cover letter to: firstname.lastname@example.org attn: Marcia Bailey, Economic Development Director
Job Description Position Title: Administrative Assistant Reports to: CEP Economic Development Director FLSA Status: Exempt Position Hours: Part Time – 30-35 hrs/wk (flexible) Benefits: No benefits
Position Summary: Performs a variety of routine and complex clerical, secretarial and administrative work in keeping official records, providing administrative support and secretarial service to the Economic Development Director and CEP board. Assist in the administration of the standard operating policies and procedures of the agency.
Supervision: The administrative assistant is under the direct supervision of the Economic Development Director.
Essential Duties and Responsibilities: • Maintain and update the database(s) of buildings and properties in UrbanaChampaign County, to be utilized for all leads from JobsOhio or other site selectors. Maintain documentation on all leads that come to the CEP. • Prepare documents and correspondence regarding CEP matters, as directed by the Director. Prepare and organize CEP files as needed according to projects, subjects and companies. • Assists in preparation and distribution of the Annual Report and Quarterly newsletters. • Assist in maintaining and updating the organization’s website. • Assist in maintaining organization’s social media marketing (facebook/twitter) • Assist in preparing meeting agendas and related materials for Executive Committee and Board of Directors meetings • Perform yearly invoicing of partnership investment requests. Handle acknowledgment and follow-up, as needed. • Assist with coordination of other subcommittees such as the Manufacturers and HR group. • Assist the director with scheduling of CEO/facility, local/regional/state representatives and site selectors visits. • Answer telephones, direct calls and take messages. Take and respond to inquiries regarding the CEP. Inform and update the Director of any issues that may need further attention or follow up. • Required to keep confidentiality regarding all CEP matters, when requested. • Responsible for maintaining office supplies and equipment. • Responsible for maintaining checking account, office payments, collection of receipts, invoices, payroll and contributions for bookkeeping purposes as approved by the Director. • Assists the Director with budget preparations. • Promote a positive working relationship with any other partnership. • Attend meetings as needed • Perform other duties as may be required to accomplish the goals and mission of the CEP Knowledge, skill & experience: • Minimum of Five (5) years experience in customer service and office management • Graduation from high school or GED equivalent • Proficiency in Microsoft Windows based environment, Microsoft Word, Microsoft Excel, Quickbooks and Internet data gathering and research. • Ability to read, analyze and interpret most complex documents. • Ability to respond effectively to the most sensitive inquiries or complaints. • Ability to organize and streamline office environment. • Ability to communicate effectively verbally and in writing. • Ability to maintain a flexible schedule.
You will be the first person our clients come in contact with!We need someone who is people friendly, organized, and has the ability to multi-task.We also need someone who can be a team player! If you think this position could be for you then please bring your resume in!
Wagner, Maurice, Davidson & Zook Co. LPA is seeking a reliable and client-friendly individual to join our team as a Paralegal/Office Manager/Administrative Assistant. The ideal candidate will be self-motivated, professional, able to multi-task and prioritize their work load, and very attentive to detail. We would like to hire someone who is committed to working in Urbana and who would strive to help maintain the reputation of our firm.
Position title: Administrative Assistant
Position Summary: The Administrative Assistant would perform a variety of duties within the office, including routine and complex secretarial and administrative work in keeping records, paying bills, preparing documents, and providing administrative support to the attorneys in the office. The position is full time.
Assist in document preparation and prepare document packages for real estate closings
Maintain records and client files.
Maintain firm office payments, billing, collection of receipts and invoices, and payroll
Assist in the vetting of clients and scheduling of appointments
Maintain calendars for attorneys and manage client contacts
Answer telephone calls, direct calls and take messages. Respond to inquiries regarding the types of matters that the firm can assist clients with.
Respond to inquiries submitted through the firm’s website
Skills and Experience Required:
Proficiency in all Microsoft Office programs as well as email and group calendar management
Excellent customer service and communication skills
Superior typing skills
Ability to quickly, and with precision, produce and/or edit documents based on notations from attorneys
Ability to maintain confidential information of clients
Ability to maintain an organized and efficient office environment